1.2 Your Data Controller
NextChain LTD is your Data Controller and responsible for your Personal Data. We are not obliged by the GDPR to appoint a data protection officer and have not voluntarily appointed one at this time. Therefore, any inquiries about your data should either be sent to us by email at firstname.lastname@example.org or sent in a letter to 58/4 Marchmont Crescent, Edinburgh, EH9 1HE, United Kingdom.You have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues https://ico.org.uk/. We would, however, appreciate the chance to deal with your concerns before you approach the ICO so please contact us in the first instance.
1.3 Processing Data on Behalf of a Controller and the Processors’ Responsibilities to You
In discharging our responsibilities as a Data Controller we have employees who will deal with your data on our behalf (known as “Processors”). Therefore, the responsibilities described below may be assigned to an individual, or may be taken to apply to the organisation as a whole. The Data Controller and our Processors have the following responsibilities:Ensure that all processing of Personal Data is governed by one of the legal bases laid out in the GDPR (see 2.2 below for more information on those bases);Ensure that Processors authorised to process Personal Data have committed themselves to confidentiality or are under an appropriate statutory obligation of confidentiality;Implement appropriate technical and organisational measures to ensure a level of security appropriate to the risk associated with the processing of Personal Data;Obtain the prior specific or general authorisation of the Controller before engaging another Processor;Assist the Controller in the fulfilment of the Controller's obligation to respond to requests for exercising the data subject's rights;Make available to the Controller all information necessary to demonstrate compliance with the obligations laid down in the GDPR and allow for and contribute to audits, including inspections, conducted by the Controller or another auditor mandated by the Controller;Maintain a record of all categories of processing activities carried out on behalf of a Controller;Cooperate, on request, with the supervisory authority in the performance of its tasks;Ensure that any person acting under the authority of the Processor who has access to Personal Data does not process Personal Data except on instructions from the Controller; andNotify the Controller without undue delay after becoming aware of a Personal Data Breach.
2. Legal Basis for Data Collection
2.2 The Legal Basis for Collecting That Data
There are a number of justifiable reasons under the GDPR that allow collection and processing of Personal Data. The main avenues we rely on are:“Consent”: Certain situations allow us to collect your Personal Data, such as when you tick a box that confirms you are happy to receive email newsletters from us, or ‘opt in’ to a service.“Contractual Obligations”: We may require certain information from you in order to fulfil our contractual obligations and provide you with the promised service.“Legal Compliance”: We’re required by law to collect and process certain types of data, such as fraudulent activity or other illegal actions.“Legitimate Interest”: We might need to collect certain information from you to be able to meet our legitimate interests - this covers aspects that can be reasonably expected as part of running our business, that will not have a material impact on your rights, freedom or interests. Examples could be your address, so that we know where to deliver something to, or your name, so that we have a record of who to contact moving forwards.For the special categories of data that we collect, the enhanced legal justification we rely on is:Processing is necessary for the purposes of carrying out the obligations and exercising specific rights of the controller or of the data subject in the field of employment and social security and social protection law in so far as it is authorised by Union or Member State law or a collective agreement pursuant to Member State law providing for appropriate safeguards for the fundamental rights and the interests of the data subject (“Necessity”);
3. How We Use Your Personal Data3.1 Our Uses
We will only use your Personal Data when the law allows us to. Set out below is a list containing the different types of Personal Data we collect and the lawful basis for processing that data. Please refer to section 2.2 for more information on the lawful basis listed in the table below.Examples provided below are indicative in nature and the purposes for which we use your data may be broader than described but we will never process your data without a legal basis for doing so and it is for a related purpose. For further inquiries please contact us.When a customer signs up:Profile/Identity DataLegal Justification: Consent, Legal ComplianceBasis: We need to process this data so that we know who is responsible for the financial transactions carried out through our products and servicesContact DataLegal Justification: Consent, Legal ComplianceBasis: We need to process this data so that we know who to contact about financial transactions carried out through our products and servicesMarketing and Communications DataLegal Justification: Explicit ConsentBasis: We process this data so that we know whether to contact you with marketing and promotional contentBilling DataLegal Justification: Contractual Obligations, Legal ComplianceBasis: We need to process this data so that we can appropriately carry out financial transactions through our products and servicesFinancial DataLegal Justification: Contractual Obligations, Legal ComplianceBasis: We need to process this data so that we can appropriately carry out financial transactions through our products and servicesWhen a customer connects a device to our products and services:Technical DataLegal Justification: ConsentBasis: We need to process this data so that we can authorise your mobile and handheld devices for use with our products and servicesWhen a customer contacts our support team:Customer Support DataLegal Justification: ConsentBasis: We need to process this data so that we can appropriately help you in case you need supportWhen a customer uses our products and services:Usage DataLegal Justification: Legitimate Interest, Explicit ConsentBasis: We process this data to improve our products and services
3.2 Marketing and Content Updates
You will receive marketing and new content communications from us if you have created an account and chosen to opt into receiving those communications. From time to time we may make suggestions and recommendations to you about goods or services that may be of interest to you.
3.3 Change of Purpose
We will only use your Personal Data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If you wish to get an explanation as to how the processing for the new purpose is compatible with the original purpose, please contact us.If we need to use your Personal Data for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so.Please note that we may process your Personal Data without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law.
4. Your Rights and How You Are Protected by Us
4.1 What Control Do I Have Over NextChain LTD’s Use Of My Personal Data?
You may delete your account at any time – this will remove your account page from our systems and our related software.We guarantee this will delete all stored data.Your account information will be protected by a password for your privacy and security. You need to prevent unauthorised access to your account and personal information by selecting and protecting your password appropriately and limiting access to your computer or device and by signing off after you have finished accessing your account.You can access information associated with your account by logging into your account you created with us.
4.2 How Does NextChain LTD Protect Customers' Personal Data?
We are concerned with keeping your data secure and protecting it from inappropriate disclosure. We implement a variety of security measures to ensure the security of your Personal Data on our systems, including adopting secure protocols and encrypting our databases. Any Personal Data collected by us is only accessible by a limited number of employees who have special access rights to such systems and are bound by obligations of confidentiality. If and when we use subcontractors to store your data, we will not relinquish control of your Personal Data or expose it to security risks that would not have arisen had the data remained in our possession. However, unfortunately no transmission of data over the internet is guaranteed to be completely secure. It may be possible for third parties not under the control of NextChain LTD to intercept or access transmissions or private communications unlawfully. While we strive to protect your Personal Data, we cannot ensure or warrant the security of any Personal Data you transmit to us. Any such transmission is done at your own risk. If you believe that your interaction with us is no longer secure, please contact us.
4.3 Opting Out of Marketing Promotions
You can ask us to stop sending you marketing messages at any time by changing your settings or unsubscribing through our emails.Where you opt out of receiving these marketing messages, we will continue to retain other Personal Data provided to us as a result of interactions with us not related to your marketing preferences.
4.4 How to Request Your Data and the Process for Obtaining It
You will not have to pay a fee to access your Personal Data (or to exercise any of the other rights). However, if your request is clearly unfounded, we could refuse to comply with your request.We may need to request specific information from you to help us confirm your identity and ensure you have the right to access your Personal Data (or to exercise any of your other rights). This is a security measure to ensure that Personal Data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.
5. Your Data and Third Parties
5.1 Will We Share Your Data With Third Parties?
5.2 Third-Party Links
6. How Long Will We Retain Your Data For?
We will only retain your Personal Data for as long as reasonably necessary to fulfil the purposes we collected it for. We may retain your Personal Data for a longer period than usual in the event of a complaint or if we reasonably believe there is a prospect of litigation in respect to our relationship with you.
7. Age Limit For Our Users
You must not use NextChain LTD unless you are aged 18 or older. If you are under 18 and you access NextChain LTD by lying about your age, you must immediately stop using NextChain LTD.
8. International Transfer of Data
Your information may be stored and processed in the US or other countries or jurisdictions outside the US where NextChain LTD has facilities. We are currently storing data in the EU and so, by using NextChain LTD, you are permitting and consenting to the transfer of information, including Personal Data, outside of the US.
9. Notification of Changes and Acceptance of Policy
All uses of the word "including" mean "including but not limited to" and the enumerated examples are not intended to in any way limit the term which they serve to illustrate. Any email addresses set out in this policy may be used solely for the purpose for which they are stated to be provided, and any unrelated correspondence will be ignored. Unless otherwise required by law, we reserve the right to not respond to emails, even if they relate to a legitimate subject matter for which we have provided an email address. As a matter of common sense, you are more likely to get a reply if your request or question is polite, reasonable and there is no relatively obvious other way to deal with or answer your concern or question (e.g. FAQs, other areas of our website etc.).Our staff are not authorised to contract on behalf of NextChain LTD, waive rights or make representations (whether contractual or otherwise). If anything contained in an email from a NextChain LTD address contradicts anything in this policy, our terms or any official public announcement on our website, or is inconsistent with or amounts to a waiver of any NextChain LTD rights, the email content will be read down to grant precedence to the latter. The only exception to this is genuine correspondence expressed to be from the NextChain LTD legal department.